Are you feeling as though your business is afloat but there’s no forward movement? Have you tried to do what you can to propel your business forward and yet it seems to be going nowhere? If this sounds like you then it’s about time that you took a look in the mirror. In this article we are going to give you a simple framework that you can use immediately to help you with the problem of organization.
One: Create an organizational matrix of your business. Your organizational structure will be based off of a functional diagram. Functional diagrams will help you to see how everything fits together. When it comes to organization, there are many things to keep in mind. Find out what functional requirements each division within your business requires and then create a matrix for each functional requirement.
Two: Once you have your functional and organizational matrix completed you can now begin to figure out your divisional structure. Within each department of your organization you should have a unique name. This name should be reflective of what that department does. It should also have a short description of the function of that department. Map these divisional structure needs onto your organizational map.
Three: Once you have your organizational matrix and your functional structure you need to create a map of each division. Make sure that each layer has a different color. This will allow you to easily identify each layer on the organizational map. On the top of the organizational map you will have your departmentalization organized according to the most logical functional structure.
Four: Next, you should create a layer that will be dedicated to your business requirements. This layer will include the business requirements of all employees within the organization. Each employee should be required to create a work record that shows what they do and why. Map these business requirements onto your organizational matrix. This layer will allow you to clearly define and document business requirements.
Five: Once your business requirements are documented into your organizational matrix, it is important to map them into your sales process. The key to success is repeat business. If someone is leaving a particular department, they should be replaced by someone who is a good fit for their skills and business needs. If you have your business requirements documented into your sales process, your sales people can refer to it at any time and know exactly what you expect from them.
Six: Finally, your departmentalization organized. You should have all of your business requirements on hand so that when someone leaves you don’t have to go back and re-write an entire policy or hand a new staff agreement. Just have the policies, processes and procedures in place. The ability to simply look at your business documentation and re-use it makes your business much more profitable and successful one.
Don’t let business documentation stop you from being your most effective business leader. Organize your business requirements into a core document and have your team actively engage in developing these documents. It will streamline your business procedures and save you money on legal costs. Make sure you map out your business requirements onto your organizational matrix and you will be well on your way to business success.
Empower Your Employees: The most powerful person in your business is definitely your employees. They are your hands and feet on the ground. You are the business owner. They make decisions about your business and they represent you in your dealings with other clients. Give them the tools they need to manage your business and empower them to make the decisions that are best for you.
The bottom line is that any business owner should want to create documentation that allows them to control their business and ultimately make more money. However, all too many business owners simply set up some forms and forget about it. This is a mistake because documentation is important to the longevity of your business.
Writing out and maintaining business documents can be tricky. However, following the steps above will make it much easier for your business. Your business needs to have its business requirements organized and documented so that everyone involved knows what is expected of them. Your business owner is responsible for keeping his business documentation up-to-date.